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Mobile Homes

Owning a mobile home or a mobile home park in Champaign County comes with legal requirements. If the information below does not answer your questions, please email the Taxes Division at propertytaxes@co.champaign.il.us.

Mobile Home Owners

REGISTERING YOUR MOBILE HOME

As a mobile home owner you are required to register your home. Registration must be up to date with the current owner or resident within 10 days upon inhabiting. Failure to register your mobile home is a Class A Misdemeanor.

Register your mobile home by completing the Mobile Home Registration form and returning it to the Clerk's Office. You can email it to propertytaxes@co.champaign.il.us or mail it the Clerk's Office at the address listed below.

Mailing address for the form: Champaign County Clerk, Brookens Administrative Center, 1776 E Washington St, Urbana, IL 61820

UPDATING THE MOBILE HOME ADDRESS

If you move your mobile home, you must update the information with us at the Clerk's Office. In order to do that you must complete the Mobile Home Registration form and return it to the Clerk's Office. You can email it to propertytaxes@co.champaign.il.us or mail it the Clerk's Office at the address listed below.

Mailing address for the form: Champaign County Clerk, Brookens Administrative Center, 1776 E Washington St, Urbana, IL 61820

PAYING MOBILE HOME PROPERTY TAXES

Mobile homes DO pay property taxes! Technically the tax is called a privilege tax but it functions as a property tax. Property tax bills are sent by the Champaign County Treasurer/Collector in March/April every year and have one installment due in June. Paying this on time is very important. Failure to pay property taxes can result in increased fees and eventually a loss of the home. If you didn't receive your property tax bill by mid-May, contact the Treasurer/Collector's Office at treasurer@co.champaign.il.us or 217/384-3743.

If you need your mobile home property tax bill sent to a different address, you need to update the Mobile Home Registration form. You can email it to propertytaxes@co.champaign.il.us or mail it the Clerk's Office at the address listed below.

Mailing address for the form: Champaign County Clerk, Brookens Administrative Center, 1776 E Washington St, Urbana, IL 61820

EXEMPTIONS

Mobile homes have three possible exemptions: senior citizen, disabled person, and disabled veteran. To apply for a exemption, complete the Mobile Home Registration form. You can email it to propertytaxes@co.champaign.il.us or mail it the Clerk's Office at the address listed below.

Senior Citizen & Disabled Person exemptions can receive 20% off the total property tax bill for the mobile home. Senior citizens must be at least 65 years of age and provide ID verifying age. Individuals with disabilities will need to provide a claim number. For senior citizen and disabled exemptions the individual applying must be the title holder and living in the mobile home. Once the exemption has been verified, it does not need to be applied for year after year.

Disabled Veterans can receive 100% off the total property tax bill for the mobile home. They must be the title holder and living in the mobile home. Disabled veteran status must be verified with discharge papers or a veteran's assistance letter of benefits. Once the exemption has been verified, it does not need to be applied for year after year.

Mailing address for the form: Champaign County Clerk, Brookens Administrative Center, 1776 E Washington St, Urbana, IL 61820

TRANSFERRING THE TITLE OF A MOBILE HOME

Transferring the title of a mobile home involves multiple government offices. Please follow the steps outlined below.

1. All property taxes on the mobile home must be paid - current tax year and any delinquent. The process cannot go forward with any outstanding taxes.

2. Acquire a Certificate of Taxes Paid from the Treasurer/Collector's Office, verifying that all taxes are paid.

  • The title must be present for the Treasurer/Collector's Office to inspect when requesting the Certificate of Taxes Paid.
  • Before receiving the Certificate, you will need to complete a Mobile Home Registration form at the Treasurer/Collector's Office. You can download and bring with you or copies will be available there.
  • The Treasurer/Collector's Office will provide 2 copies of the Certificate, 1 is for the Clerk's Office and 1 is for the Secretary of State.

2. The title must be signed by the buyer and the seller.

3. Take the signed title and Certificate of Taxes Paid to the DMV and have the title transferred.

Mobile Home Park Owners and/or Managers

Information for Mobile Home Park Owners and/or Managers will be coming soon!

Fraud Protection

Property fraud is a legitimate concern for property owners. Below are different ways the Recorder's Office can help you protect your property.

PROPERTY FRAUD ALERT

The Recorder's Office offers a free service called Property Fraud Alert. Property Fraud Alert monitors documents filed with the Champaign County Clerk & Recorder's Office and will alert you if anything is filed with your name on it. Sign up for Property Fraud Alert here.

NEVER PAY FOR YOUR DEED

The deed to your property is securely stored by the Recorder's Office and we are happy to provide a free copy of it to the property owners upon request. You should never be paying a service or company for a copy of your deed. If you receive an unsolicited letter from a company offering to provide you with your deed and other legal documents, it is definitely a scam.

REPORTING POTENTIAL FRAUD

Illinois General Assembly (Public Act 100-276) authorizes County Recorders to protect owners of real property from fraudulent filings by establishing a process to review and refer to the circuit court documents suspected to be fraudulent. This process is outlined in the Fraud Referral and Review Process pursuant to Illinois Statute (55 ILCS 5/3-5010.5).

The Recorder shall use the following criteria, found in Illinois law (55 ILCS 5/3-5010.5), to consider whether a filing may be fraudulent and subject to review by the Circuit Court.

(1) whether the owner of the property or his or her designated representative has reported to the recorder that another individual is attempting or has attempted to record a fraudulent deed or other instrument upon the property;
(2) whether a law enforcement official has contacted the recorder indicating that he or she has probable cause to suspect title or recording fraud;
(3) whether the filer's name has a copyright attached to it or the property owner's name has nonstandard punctuation attached to it;
(4) whether the documents assert fines that do not exist or have no basis under current law or that require payment in gold or silver;
(5) whether the documents are maritime liens, or liens under the Federal Maritime Lien Act or the Preferred Ship Mortgage Act, or not authorized by the United States Coast Guard;
(6) whether the documents are land patents not authorized and certified by the United States Department of the Interior Bureau of Land Management;
(7) whether the documents are representing that the subject of the lien is releasing itself from a lien held by another entity, with no apparent cooperation or authorization provided by the lienholder;
(8) whether the documents are protesting or disputing a foreclosure proceeding that are not filed within the foreclosure suit and with the court presiding over the matter;
(9) whether the documents are Uniform Commercial Code filings referencing birth certificates or other private records that are not in compliance with Section 9-501 of the Uniform Commercial Code;
(10) whether the documents are re-recording deeds to re-notarize or attach notary certification if prior notarization already appears unaltered on the document of record;
(11) whether the documents are asserting diplomatic credentials or immunity, non-United States citizenship, or independence from the laws of the United States;
(12) whether the documents are claims that a bank cannot hold title after a foreclosure;
(13) whether the documents are deeds not properly signed by the last legal owner of record or his or her court appointed representative or attorney-in-fact under a power of attorney;
(14) whether the documents are manipulated or altered federal or State legal or court forms that release a lien;
(15) whether a document is not related to a valid existing or potential adverse transaction, existing lien, or judgment of a court of competent jurisdiction;
(16) a document that is not related to a valid existing or potential commercial or financial transaction, existing agricultural or other lien, or judgment of a court of competent jurisdiction;
(17) whether the document is filed with the intent to harass or defraud the person identified in the record or any other person;
(18) whether the document is filed with the intent to harass or defraud any member of a governmental office, including, but not limited to, the recorder's office, local government offices, the State of Illinois, or the Federal government; and
(19) whether the documents are previous court determinations, including a previous determination by a court of competent jurisdiction that a particular document is fraudulent, invalid, or forged.

If the Recorder determines, after review by legal staff and counsel, that a deed or instrument that is recorded may be fraudulent, unlawfully altered, or intended to unlawfully cloud or transfer the title of any real property, the Recorder shall record a Notice of Referral, identifying the document, corresponding document number in question, and the date of determination.

The Recorder shall notify any parties within the reviewed document of his determination to seek review. The Recorder shall use county property tax records to identify and provide notice to the last owner of record by telephone, if available, and certified mail when a deed or instrument has been referred for review and determination.

Any person, entity, or legal representative within the reviewed document shall confirm in writing his or her belief that a document or documents are suspected to be fraudulent and may request that the Recorder refer the case for review to the Circuit Court. Upon request, the Recorder shall bring a case to the circuit court by filing a petition for review therein. Notice of the hearing shall be provided by the Recorder to the filer, or the party represented by the filer, of the suspected fraudulent document, and the last owner of record, as identified in the referral.

If clear and convincing evidence shows the document in question to be fraudulent, the circuit court shall rule the document to be fraudulent and the Recorder shall forward the judgment to all the parties identified in this subsection. Upon receiving notice of the judgment of fraud, the Recorder shall, within 5 (five) business days, record a new document that includes a copy of the judgment in front of the Notice of Referral that shall clearly state that the document in question has been found to be fraudulent and shall not be considered to affect the chain of title of the property in any way.

If the circuit court finds the document to be legitimate, the Recorder shall, within 5 (five) business days after receiving notice, record a copy of the judgment.

A decision by the circuit court shall not preclude the State's Attorney or the Sheriff from proceeding with a criminal investigation or criminal charges.

The Recorder shall send a notice, by regular mail, the order of the Circuit Court to all parties within the reviewed document.

Nothing in this Section precludes a private right of action by any party with an interest in the property affected by the review and referral, or the filer of the document or documents suspected to be fraudulent. Nothing in this Section requires a person or entity who may have had a fraudulent document or encumbrance filed against his or her property to use the fraud review and referral process created by this Section.

The Recorder shall retain any filing fees associated with filing a deed or instrument that is determined to be fraudulent, unlawfully altered, or intended to unlawfully cloud or transfer the title of any real property under this Section.

The Recorder shall provide public notice 90 days before the establishment of the fraud referral and review process authorized hereunder. The notice shall include a statement of the Recorder's intent to create a fraud referral and review process and shall be published in a newspaper of general circulation in the County and, if feasible, posted on the Recorder's website and at the Recorder's office.

 

Search Records

There are many ways to search the records of the Recorder of Deeds website. Here's a quick breakdown.

DIRECT SEARCH

Direct Search gives you the ability to search records, for free, filed with the Champaign County Recorder of Deeds Office. Search results will include basic information about the document, acquiring an image of the document is at a modest cost.

There is a 10-day delay on documents being filed with the Clerk & Recorder's Office and being available on Direct Search.

TAPESTRY

Tapestry is a web-based search program. It has pay-as-you-go access or account payment plans.

Access Tapestry here.

Benefits of Tapestry:

  • 24/7 Remote Internet Access
  • Secure browser based access
  • Search various parameters (grantor/grantee, date range, legal description, etc)

Cost of Tapestry:

  • Index / Image Search – $6.95 per search
  • Print Copies – $1.00 per page
  • Flexible Payment Options: Pay-as-you-go with a credit card – Visa & MasterCard accepted
  • Open Account Payment Plan – $25 minimum per month

Helpful Hints for Using Tapestry:

  • LESS IS MORE – only search under one criteria. For example, last name only or subdivision only.
  • Searching by PIN is not recommended.
  • When searching by name use the format LASTNAME FIRSTNAME one space and no commas.
  • If searching by legal description, you will need to put in the exact subdivision name for your search.
  • If searching for a Plat, look up the document number from the subdivision list located under the forms tab. You will need to use the number not the name to find your plat.
LAREDO

Laredo offers 24 hour access to the records held by the Champaign County Clerk & Recorder's Office.

Benefits of Laredo:

  • 24/7 access through web browser or desktop software
  • Results are updated in real time
  • Same user interface that is used on Recorder’s work stations
  • Customizable results screens
  • Subscription based

Cost of Laredo:

Minutes per Month Cost per Month
0-250 $75
251-500 $125
501-1000 $200
1001-2000 $300
2001 and up $400

To Sign Up for Laredo:

  • Download, sign, and return the Service Provider Agreement to RecorderofDeeds@co.champaign.il.us.
  • Choose and download your Laredo software choice.

 

MONARCH

Monarch is a unique service of Fidlar, the company who provides our recording software.  Using Monarch, you can obtain copies of documents from our office in bulk.  For example, if you wanted to have a copy of all the deeds filed in one month in our office, Monarch would be your most cost effective solution.

You can find out more about Monarch at the Fidlar website.

 

 

 

File Records

It's easy to file your documents with the Clerk & Recorder's Office! The easiest being filing your documents electronically. Electronic recording is convenient and secure.

E-recording has several benefits including:

  • Less turn around time; documents that are e-recorded are submitted safely over the internet, recorded, and returned digitally that same day.
  • Makes your company green! E-recordings mean savings in paper, time, and fuel.
  • E-recording wins the "race to the courthouse" because e-recordings are seamlessly filed in the daily workflow.
  • Cost savings in postage (including overnight shipping).
  • Fewer rejections and quicker corrections.

If you would like to file your documents in-person, the Clerk & Recorder's Office is open Monday-Friday, excluding major holidays, 8AM-4:30PM, on the 2nd Wednesday of the month we open at 9am.

SIGN UP FOR ELECTRONIC FILING

MyDec is the online service of the Illinois Department of Revenue to process deeds, PTAX 203 forms, and revenue stamps. MyDec is a free and optional service.  It is anticipated that at some point in the future, all property transactions will be processed through MyDec so we are recommending people sign up and start to take advantage of the website. Sign up here for MyDec.

The Clerk & Recorder's Office also accepts e-filings from these agencies.

FILING REQUIREMENTS

Real estate documents (Deeds, mortgages, releases, etc.) presented for recording in the State of Illinois must:

  • Be on white 8 1/2 x 11 inch paper.
  • The top 3 x 5 inches on the top right hand side must be blank.
  • No permanently bound or continuous forms.
  • No attachments stapled or taped to any pages.

All documents recorded in the State of Illinois must have included within the text a complete name and address of preparer, as well as, a complete name and address of where to return the document. Documents must have original signatures, and correct payment by check or cash.

Deeds: Must also have a complete name and address of where the tax bill is to be sent. All deeds require a State of Illinois PTAX declaration form or letter of exemption which is signed and dated.

Assignments and Releases: Require an associated document number.

PTAX

In Illinois, the transfer of real estate from one entity to another is subject to the Real Estate Transfer Tax.  While there are some exemptions to this law, most transactions will have to be accompanied by a PTAX 203 form from the Illinois Department of Revenue.  The Department also has PTAX 203-A, PTAX 203-B, and PTAX 203-NR for unique circumstances, including exempt transactions.

Any deed brought to our office for recording must have one of the above forms accompanying the filing or the deed must cite an exemption from submitting the form.

The Department of Revenue website has more detailed information about the Real Estate Transfer tax and the forms to report it.

Complete statutory requirements for document filings may be found in 55 ILCS 5/3-5018.

PLATS

Plat requirements are numerous. We recommend contacting your surveyor for all pertinent information.

FILING FEES

Document Recording Fee:

  • $61. This includes deeds, mortgages, releases, and other related documents. There is no additional page charge.  
  • Documents not meeting one or more of these requirements are $73.00 with no additional page charge.
  • The plat recording fee is $108. The fee is the same, regardless of  number of pages.

Uniform Commercial Code Filings (UCC) are $33.  Releases are $13.

State Tax Liens and Releases are $11

Federal Tax Liens and Releases are $18.

Government bodies are exempt from paying the Rental Housing Support fee of $10, reducing their fees by that amount.

Copies of documents are $.50 per page.

Certified copies are $12 for the first four pages and $1 for additional pages.

Copies of plat maps are $1.50.

Copies of plats with all covenants are $10.00.

You can find more information on how the fees are broken down and what they fund here.

 

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